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Rules & Regulations

Selection & Awards

A program should be entered in one category only. The final decision of category placement will rest with the selection committee.

Only programs chosen as award nominees by the selection committee will be viewed by a distinguished international jury appointed by Festival organizers. Additional programs may be selected for out-of-competition recognition or screenings.

Programs chosen as nominees for consideration by the international jury will be announced in April 2005. Short clips of nominated programs (up to a maximum length of two minutes) may form part of the media announcement and are also an integral element in the Banff Rockie Awards presentation on June 15, 2005 during the Festival. The Festival reserves the right to use these clips to promote the competition and the Awards. In the event that the Awards presentation is televised, the Festival agrees to advise the owner of a nominated program of such use in the event that more than two minutes of material is to be used. Otherwise, the owner hereby grants the right to use a clip in this specific context. If there are any restrictions on such use, the owner must advise us no later than May 15, 2005 and undertakes to use best efforts in collaboration with us to secure suitable clearance.

The jury may also make one or more Special Awards for outstanding achievements deemed worthy of special recognition. Award-nominated programs and other programs selected for special mention will receive appropriate certificates suitable for framing. The international jury will decide category prizes and all other awards.


Festival Screenings

To meet the requirements of delegates and to facilitate business transactions, the Festival will make available videotape viewing facilities for "on demand" screenings. The Foundation also reserves the right to use portions of entries submitted with the express agreement that use of same would be exclusively for Festival promotion and that not more than two minutes of any program will be used for such purposes. Unless expressly prohibited the Festival reserves the right to make copies of winning entries for archival use only, with no commercial exploitation whatsoever. Unless expressly prohibited, the Festival may copy any program entry for use in non-commercial, promotional exhibitions highlighting the best of the Festival.


Technical Requirements

* NEW FOR 2005 *
The only formats that will be accepted are DVD (all zones), VHS PAL (low band only) and VHS NTSC.

All entry videocassettes will be shown to the selection committee, juries, international delegates and the public in the condition in which they were submitted. To ensure the best possible presentation, please adhere to the following:

  • Widescreen formats should be appropriately letter-boxed with an aspect ratio of 16:9.
  • No full commercials or long commercial blacks.
  • No films leaders or VTR countdowns should appear after the beginning of each cassette.
  • No burned-in time code.
  • Completed productions only; no rough cuts or fine cuts.
  • Please avoid copyright disclaimers beyond the start of the program.

For preliminary selection screenings we will only accept DVD and VHS PAL (low band only) and VHS NTSC.

If the entry is chosen as an award nominee, we will require a BETACAM NTSC or BETACAM SP NTSC replacement if originally submitted on VHS. If a special HD prize is offered, we will request an HD copy in addition. Shipping charges for replacement tapes are at the participant's cost. All tape return costs including brokerage fees, customs charges, duty and taxes for the return remain the responsibility of the participant.


Fees

The handling fee of $250 CDN plus 7% GST per entry is due upon submission; please see the category descriptions for the number of episodes/parts required. Fees are non-refundable.

All fees are payable to Achilles Media Ltd.


Photos & Promotional Material

Please include any or all of the following (if available):

  • High-resolution EPS scans on CD-ROM or 3 black and white or colour prints.
  • Digital Images: please send to (300 dpi, 3 x 5 inches in tiff or jpg format) - if the file is over 10MB please contact Kerry Stauffer for FTP instructions.
  • Printed promotional material (maximum of 3 copies).
  • Paper copy of complete credit list and synopsis(s) if not included in printed promotional material package.


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